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Content Overview

Understanding Florida Ucc2

  1. What is the purpose of the Florida UCC2 form?

    The Florida UCC2 form, also known as the Course Termination or Change Transmittal Form, is used by educational institutions to communicate course changes to the Statewide Course Numbering System (SCNS). This includes terminating courses that will no longer be offered, updating course titles, and making changes to course descriptions or prerequisites. The form ensures that the SCNS inventory remains accurate and up-to-date.

  2. Who needs to fill out the UCC2 form?

    The form must be completed by the institution's department or instructional unit responsible for the course. This typically involves the department chair or designated representative. They will provide all necessary details about the course, such as the current and new course identification, as well as any changes being requested.

  3. What information is required in Part I of the UCC2 form?

    Part I requires several key details, including:

    • The institution's name and code.
    • The instructional unit or department name, along with its SAMAS number and department code.
    • The current SCNS course identification, which includes the discipline, prefix, level, course number, and lab code.
    • The institution's course title as it appears in the catalog.

    Completing this section accurately is crucial for the efficient processing of the form.

  4. What happens if a course's content changes significantly?

    If a course undergoes major revisions in content, a new course number must be assigned. In such cases, the institution should terminate the existing course using the UCC2 form and create a new course. This ensures that the SCNS accurately reflects the current offerings and prevents confusion among students and faculty.

  5. Are there any additional documents needed when submitting the UCC2 form?

    Yes, if there are changes to the course description or if a new prefix or number is being requested, an updated course syllabus must be attached. This syllabus should outline the major topics and content of the course, providing a clear understanding of what students can expect.

Common mistakes

  1. Incomplete Information: One common mistake is not filling out all required fields in Part I. Each section, including the institution's name, course title, and SCNS course identification, must be completed fully. Missing details can delay processing.

  2. Incorrect Course Identification: Using incorrect prefixes or course numbers can lead to confusion. Ensure that the discipline code, prefix, and course number align with the Statewide Course Numbering System (SCNS) standards.

  3. Failure to Attach Supporting Documents: If changes to the course content are being requested, it's essential to attach an updated course syllabus. Neglecting this can result in rejection of the request.

  4. Not Indicating Effective Dates: It’s crucial to specify the effective term for changes or terminations. Without this information, the request cannot be processed accurately, potentially leading to continued offering of a course that should be terminated.

  5. Skipping Signatures: All necessary signatures must be obtained before submission. Missing signatures from department chairs, college deans, or other relevant authorities can halt the process.

How to Use Florida Ucc2

After completing the Florida UCC2 form, the next step involves submitting it to the appropriate authorities for review and processing. Ensure that all required signatures are obtained and that any necessary attachments, such as course syllabi, are included.

  1. Begin by entering the Institution name and Institutional Code.
  2. Fill in the Instructional Unit or Department Name, Department Code, and SAMAS Number.
  3. Provide the Current SCNS Course Identification details: Discipline (SMA), Prefix, Level, Course Number, and Lab Code.
  4. Enter the Institution's Course Title.
  5. Indicate whether you wish to Terminate Current Course by checking Yes and enter the Date Termination Effective.
  6. For any new course identification, fill in the NEW Discipline (SMA), Prefix, Level, Course Number, and Lab Code.
  7. If applicable, provide the NEW Institution Course Title.
  8. Specify the EFFECTIVE TERM FOR CHANGES (Mo/Yr).
  9. List any Other Items to Change, including changes in credit amount, type of credit, total clock hours, type of degree, Gordon Rule, general education requirements, and prerequisites/corequisites.
  10. For changes in course description, include a brief narrative and attach the course syllabus.
  11. Mark any changes that apply, such as Rotating Topic, S/U Only, or Repeatable for Credit.
  12. Provide the Department Contact, including telephone number and address.
  13. Obtain signatures and dates from the Department Chair, College Contact, College Dean, Graduate Dean (if applicable), and Registrar (Institutional Contact).

File Specs

Fact Name Description
Purpose of the UCC2 Form The UCC2 form is used by institutions in Florida to request the termination or change of a course within the Statewide Course Numbering System (SCNS).
Governing Law This form is governed by the Florida Department of Education regulations and the SCNS policies.
Required Information Institutions must complete all sections of Part I, including course identification, title, and requested changes before submission.
Supporting Documentation When changes in course content occur, an updated course syllabus must accompany the UCC2 form for review and approval.
↓ Florida Ucc2 PDF Form

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