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Content Overview

Understanding Florida 4046

  1. What is the purpose of the Florida 4046 form?

    The Florida 4046 form is designed for new hires who are eligible for personnel information exemption and for former employees who wish to update their address more than 45 days after leaving their job. This form ensures that the School Board of Broward County can maintain accurate records while also protecting the privacy of certain employees.

  2. Who should use this form?

    This form should be used by:

    • New hires eligible for personnel information exemption.
    • Former employees who have separated from their job for over 45 days and need to change their address.

    Current employees and those who have recently separated from their positions must use the Employee Self-Service (ESS) platform to update their address.

  3. What information is required on the form?

    When filling out the Florida 4046 form, you will need to provide:

    • Your name and personnel number.
    • Your permanent (home) address and an alternate address.
    • Your home and other phone numbers.
    • A confidential address and corresponding phone numbers, if applicable.

    It is important to note that both an alternate address and a confidential address must be provided for your request to be processed correctly.

  4. How does the confidentiality process work?

    Under Florida Public Records law, most personnel information is subject to public disclosure. However, certain employees may qualify for an exemption based on their job responsibilities or family relationships. To be considered for this exemption, you must:

    • Complete and submit a Personnel Information Exemptions Form to the Personnel Records Department.
    • Ensure that you fall into one of the categories eligible for confidentiality.

    If you qualify, your confidential address will be recorded. Remember, without both addresses, you will not be recognized as a confidential employee.

Common mistakes

  1. Neglecting to provide both addresses: Many individuals forget that the form requires both a permanent (home) address and a confidential address. Failing to fill out both sections can lead to issues with confidentiality status.

  2. Incorrectly entering personal information: Mistakes in entering names, phone numbers, or addresses can create confusion. Double-checking these details is essential to ensure accurate processing.

  3. Not submitting the form in a timely manner: Some people delay submitting the form, especially if it’s been more than 45 days since job separation. This can lead to complications in updating their address.

  4. Ignoring the exemption requirements: Employees may not realize that only certain categories qualify for personnel information exemption. It’s crucial to review the criteria before submitting a request.

  5. Failing to sign and date the form: A common oversight is forgetting to provide a signature and date. Without these, the form may be considered incomplete and could be rejected.

  6. Using an outdated version of the form: Always ensure you are using the most current version of the Florida 4046 form. Using an outdated form can lead to processing delays.

  7. Not understanding the public records law: Many individuals are unaware that their information may be publicly accessible. Understanding Florida Statute 119.071 is important for making informed decisions about confidentiality.

  8. Neglecting to follow submission guidelines: Submitting the form to the wrong department or in the wrong manner can lead to delays. Always ensure you are following the correct procedures for submission.

How to Use Florida 4046

Filling out the Florida 4046 form requires attention to detail and accuracy. Once the form is completed, it should be submitted to the Personnel Records Department. Ensure that all required fields are filled out correctly to avoid any delays in processing your request.

  1. Begin by entering your Employee Name in the designated space.
  2. Next, provide your Personnel Number in the appropriate field.
  3. Fill out your Permanent (Home)/Alternate Address, including street address, city, state, and ZIP code.
  4. Include your Home Phone Number with the area code.
  5. If applicable, provide an Other Phone Number with the area code.
  6. If you are eligible for confidentiality, fill out your Confidential Address, including street address, city, state, and ZIP code.
  7. Provide your Confidential Phone Number with the area code.
  8. Include an Other Confidential Phone Number with the area code, if necessary.
  9. Sign and date the form at the bottom.
  10. Submit the completed and signed form to the Personnel Records Department.

File Specs

Fact Name Details
Purpose The Florida 4046 form is used by new hires eligible for personnel information exemption and by former employees requesting an address change after 45 days post job separation.
Eligibility Only new hires and former employees who meet specific criteria can use this form. Current employees must update their address through Employee Self-Service (ESS).
Public Disclosure Information provided on this form may be disclosed to the public under Florida Statute 119.071, which governs public records in Florida.
Confidentiality Eligible employees can request a confidentiality exemption by submitting a Personnel Information Exemptions Form to the Personnel Records Department.
Address Requirements Employees must provide both a permanent/alternate address and a confidential address to be recorded as a confidential employee.
Submission Completed forms should be submitted to the Personnel Records Department to ensure processing of the address change.
↓ Florida 4046 PDF Form

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